NOTE: Login is only required if you wish to track your tickets.

KB1127 - Course Startup Checklist
Posted by Blair Friesen, Last modified by John Love on 17 September 2019 10:26 AM

The following is a GENERAL list to help you prepare for the start of your Moodle course:

In the days or weeks prior to your course starting, you should:

  • Ensure your course content meets current policy and best practices regarding Copyright and Fair Dealing (see KB1074 for more information). This includes, but is not limited to:
    • images (including those found online)
    • videos (including YouTube)
    • excerpts from books
    • electronic databases
    • course packs
  • Decide how your students will be enrolled.  To find out about the various options, see KB1183 - How do students get enrolled into my course?
    • If you are manually enrolling your students, see KB1170 for instructions.  If you cannot find a particular student in Moodle, it MAY be because they've never logged into Moodle before.  This exists with some students who have had a VCC account prior to 2011.  Simply ask the student to log into Moodle, and an account will be created. At that point, you can manually enroll them (or you could provide that student with an enrollment key).
    • If you are using self-enrolment, see KB1055 for instructions. Remember to contact your students with the enrollment key.*
    • If you are using BANNER auto-enrol, see KB1090 for instructions.  Be sure to check your course for new enrollments starting 5 days before the course start date, as set in BANNER.
    • If you are using Cohort registration, see KB1100 for instructions.
  • Ensure the START and END dates of your course are set correctly. See KB1026 and KB1080 for instructions.  This does not affect whether or not your students can access your course, but it does affect course logs.  Also, if your course is still hidden the day before it's set start date, you will receive a reminder notification to "unhide" or "make visible" your course. This can be a welcome reminder. The END date is for reporting purposes, only, and will not have any affect on your course enrolment or student access. If your course does not have an end date (for example, a continuous enrolment course) then set the date to December 21, 2050. 
  • Ensure you have "tagged" your course appropriately, identifying what type of course shell it is. See KB1178 for more information.
  • Use the "Switch role to... Student" or, if you have one, use your own VCC Student account to see your course the way your students will see it.  See KB1064 for instructions. (TIP: Not sure if you have a student account, or not? Contact eLearning Support or the VCC Helpdesk and ask.  We can find out for you.)


The day your course starts, you should:

  • Ensure your course is visible to your students. See KB1097 for instructions.
  • If you are using self-enrolment:
    • if you haven't already done so, check to ensure the enrolment key you provided your students matches the one you set for your course.
    • check your course, intermittently to see if students are managing to self-enrol successfully.
  • If you are using BANNER enrolment, you should already have students enrolled in your course by the time the course starts. If you don't, something has not worked as it should and you should submit a support ticket to eLearning Support. Include your course id or FULL course name in the support ticket.

 * If your course uses groupings to immediately separate students into cohorts or other exclusive groups, please submit a support ticket to the eLearning Support team for assistance.

A printable PDF version of this checklist is attached below:

 CourseStartupChecklist.pdf (286.28 KB)
(7 vote(s))
Not helpful

Comments (0)